This information on Corporate Governance has been extracted from the Annual
Report published on 30 April 2010.
The company has adopted the Guidance
for Smaller Quoted Companies (SQCs)
published by the Quoted Companies
Alliance (QCA). The QCA provides
guidance to companies outside the FTSE
350 index, referred to generally as SQCs.
The QCA’s guidance covers the
implementation of the Combined Code on
Corporate Governance for SQCs and the
paragraphs below set out how the company
has applied this guidance during the year.
The company has complied with the QCA’s
guidance throughout the year, except
insofar that non-executive directors are not
appointed for fixed terms (section A.7.2).
Principals of corporate governance
The group’s Board appreciates the value
of good corporate governance not only in
the areas of accountability and risk
management, but also as a positive
contribution to business prosperity. The
Board endeavours to apply corporate
governance principals in a sensible and
pragmatic fashion having regard to the
circumstances of the group’s business.
The key objective is to enhance and
protect shareholder value.
Board structure
During the year the Board comprised the
executive chairman, the managing director,
two other executive directors, and two
non-executive directors (one of the
executive directors resigned on 31 July
2009). Their details appear on page 24.
The Board is responsible to shareholders
for the proper management of the group. A
statement of directors’ responsibilities in
respect of the accounts is set out on page
29. The non-executive directors have a
particular responsibility to ensure that the
strategies proposed by the executive
directors are fully considered. To enable
the Board to discharge its duties, all
directors have full and timely access to all
relevant information and there is a
procedure for all directors, in furtherance
of their duties, to take independent
professional advice, if necessary, at the
expense of the group. The Board has a
formal schedule of matters reserved to it
and meets bi-monthly.
It is responsible for overall group strategy,
approval of major capital expenditure
projects and consideration of significant
financing matters.
The following committees, which have
written terms of reference, deal with
specific aspects of the group’s affairs:
- The nomination committee is chaired
by Christopher Joll and comprises the
non-executive directors and the executive
chairman. The committee is responsible
for proposing candidates for appointment
to the Board, having regard to the balance
and structure of the Board. In appropriate
cases recruitment consultants are used to
assist the process. All Directors are subject
to re-election at least every three years.
- The remuneration committee is
responsible for making recommendations
to the Board on the company’s framework
of executive remuneration and its cost.
The committee determines the contract
terms, remuneration and other benefits
for each of the executive directors,
including performance related bonus
schemes, pension rights and compensation
payments. The Board itself determines
the remuneration of the non-executive
directors. The committee comprises the
non-executive directors. It is chaired by
Christopher Joll. The executive chairman
is normally invited to attend meetings.
The report on directors’ remuneration is
set out on pages 26 and 27.
- The audit committee comprises the two
non-executive directors and is chaired by
Christopher Joll. Its prime tasks are to
review the scope of external audit, to
receive regular reports from the Company's
auditors, PKF (UK) LLP, and to review the
half-yearly and annual accounts before
they are presented to the Board, focusing
in particular on accounting policies and
areas of management judgment and
estimation. The committee is responsible
for monitoring the controls which are
in force to ensure the integrity of the
information reported to the shareholders
The committee acts as a forum for
discussion of internal control issues
and contributes to the Board’s review of
the effectiveness of the group’s internal
control and risk management systems
and processes. The committee also
considers the need for an internal audit
function. It advises the board on the
appointment of external auditors and
on their remuneration for both audit
and non-audit work, and discusses the
nature and scope of the audit with the
external auditors. The committee, which
meets formallyat least twice a year,
provides a forum for reporting by the
group’s external auditors. Meetings
are also attended, by invitation, by the
managing director and director of finance.
The audit committee also undertakes a
formal assessment of the auditors’
independence each year which includes:
- a review of non-audit services provided
to the group and related fees;
- discussion with the auditors of a written
report detailing all relationships with the
company and any other parties that
could affect independence or the
perception of independence;
- a review of the auditors’ own procedures
for ensuring the independence of the
audit firm and partners and staff involved
in the audit, including the regular rotation
of the audit partner; and
- obtaining written confirmation from the
auditors that, in their professional
judgement, they are independent.
The audit committee report is set out on
page 28.
An analysis of the fees payable to the
external audit firm in respect of both audit
and non-audit services during the year is
set out in note 4 to the financial statements.
Performance evaluation – board,
board committees and directors
The performance of the board as a whole
and of its committees and the non-executive
directors is assessed by the chairman and
the managing director and is discussed with
the senior independent director. Their
recommendations are discussed at the
nomination committee prior to proposals for
re-election being recommended to the board.
The performance of executive directors is
discussed and assessed by the remuneration
committee. The senior independent director
meets regularly with the chairman and both
the executive and non-executive directors
individually outside of formal meetings. The
directors will take outside advice in reviewing
performance but have not found this
necessary to date.
Independent Directors
The senior independent non-executive director
is Christopher Joll. The other independent nonexecutive
director is John Sibbald.
Christopher Joll is a minority shareholder and
director of BLJ Financial Limited, a company
which provides financial public relations
services to the company on an ad hoc basis
in relation to specific transactions. As a
consequence he does not meet the criteria
for independence set out in the Combined
Code for Corporate Governance.
John Sibbald has been a non-executive
director of Bisichi for over twenty years
- the maximum set out in the Combined
Code criteria for independence is nine
years. For this reason he does not meet
the criteria for independence.
The Board considers that the independence
of both Christopher Joll and John Sibbald
is not impaired by their failure to meet the
Combined Code criteria set out above.
The independent directors regularly meet
prior to Board meetings to discuss
corporate governance issues.
Board and board committee meetings
The number of meetings during 2009 and attendance at regular board meetings and board committees was as follows:
Meetings held Meetings attended
M A Heller Board 6 6
Nomination committee 1 1
A R Heller Board 6 6
Audit committee 2 2
R J Grobler Board (appointed 22 April 2008) 6 3
C A Joll Board 6 6
Audit committee 2 2
Nomination committee 1 1
Remuneration committee 2 2
T M Kearney Board (resigned 31 July 2009) 4 3
Audit committee 2 1
J A Sibbald Board 6 6
Audit committee 2 2
Nomination committee 1 1
Remuneration committee 2 2
The audit committee had two meetings in 2009 with the external auditors present, prior to release of the 2008 annual results.
Members of the committee discussed the 30 June 2009 half year results prior to their approval by the full Board. The nomination
committee held one meeting during the year.
Internal control
The directors are responsible for the group’s
system of internal control and review of its
effectiveness at least annually. The Board
has designed the group’s system of internal
control in order to provide the directors with
reasonable assurance that its assets are
safeguarded, that transactions are authorised
and properly recorded and that material
errors and irregularities are either prevented
or would be detected within a timely period.
However, no system of internal control can
eliminate the risk of failure to achieve business
objectives or provide absolute assurance
against material misstatement or loss.
The key elements of the control system
in operation are:
- The Board meets regularly with a formal
schedule of matters reserved to it for
decision and has put in place an
organisational structure with clear
lines of responsibility defined and with
appropriate delegation of authority;
- There are established procedures for
planning, approval and monitoring of
capital expenditure and information
systems for monitoring the group’s
financial performance against approved
budgets and forecasts;
- UK property and financial operations are
closely monitored by members of the
Board and senior managers to enable
them to assess risk and address the
adequacy of measures in place for its
monitoring and control. The South African
operations are closely supervised by
the UK based executives through daily,
weekly and monthly reports from the
directors and senior officers in South
Africa. This is supplemented by monthly
visits by the UK based finance manager
to the South African operations which
include checking the integrity of
information supplied to the UK. The
directors are guided by “Internal Control
Guidance for Directors on the Combined
Code” as issued by the Institute of
Chartered Accountants in England
and Wales.
During the period, the audit committee
has reviewed the effectiveness of internal
control as described above. The Board
receives periodic reports from all its
committees.
There are no significant issues disclosed
in the report and financial statements for
the year ended 31 December 2009 or up
to the date of approval of the report and
financial statements that require the Board
to deal with any related material internal
control issues. The directors confirm that
the Board has reviewed the effectiveness
of the system of internal control as
described during the period.
Communication with shareholders
Communication with shareholders is given
a high degree of priority. Extensive information
about the group and its activities is given
in the Annual Report and Accounts, which
are made available to shareholders. Further
information is available on the company’s
website. There is a
regular dialogue with institutional investors.
Enquiries from individuals on matters
relating to their shareholdings and the
business of the group are dealt with
informatively and promptly.
Payment of suppliers
The company agrees terms of contracts
when orders are placed. It is company
policy that payments to suppliers are
made in accordance with those terms,
provided that suppliers also comply with
all relevant terms and conditions. Trade
creditors outstanding at the year end
represented 12.4 days trade purchases
(2008 – 2.9 days).
Takeover Directive
The company has one class of share capital,
ordinary shares. Each ordinary share carries
one vote. All the ordinary shares rank pari
passu. There are no securities issued in the
company which carry special rights with regard
to control of the company. The identity of all
significant direct or indirect holders of
securities in the company and the size and
nature of their holdings is shown in the
“Substantial interests” section of this report.
A relationship agreement dated 15 September
2005 (the “Relationship Agreement”) was
entered into between the company and
London & Associated properties PLC (“LAP”)
in regard to the arrangements between them
while LAP is a controlling shareholder of
the company. The Relationship Agreement
includes a provision under which LAP has
agreed to exercise the voting rights attached
to the ordinary shares in the company
owned by LAP to ensure the independence
of the Board of directors of the company.
Other than the restrictions contained in
the Relationship Agreement, there are no
restrictions on voting rights or on the
transfer of ordinary shares in the company.
The rules governing the appointment and
replacement of directors, alteration of the
articles of association of the company and
the powers of the company's directors
accord with usual English company law
provisions. Each director is re-elected
every three years or more frequently. The
company has requested authority from its
shareholders to buy back its own ordinary
shares (Resolution 12 at the AGM).
The company is not party to any significant
agreements that take effect, alter or terminate
upon a change of control of the company
following a takeover bid. The company is
not aware of any agreements between
holders of its ordinary shares that may
result in restrictions on the transfer of its
ordinary shares or on voting rights.
There are no agreements between the
company and its directors or employees
providing for compensation for loss of
office or employment that occurs because
of a takeover bid.
Annual General Meeting
The annual general meeting will be held at
the Company’s offices at 30-35 Pall Mall,
London SW1Y 5LP on 8 June 2010 at
11.00 a.m. Resolutions 1 to 8 will be
proposed as ordinary resolutions. More
than 50 per cent of shareholders’ votes
must be in favour for these resolutions
to be passed. Resolutions 9 – 12 will
be proposed as a special resolutions.
At least 75 per cent of shareholders’
votes must be in favour for these
resolutions to be passed.
The directors consider that all of the
resolutions to be put to the meeting are in
the best interests of the Company and its
shareholders as a whole. The board
recommends that shareholders vote in
favour of all of the resolutions.
Disapplication of pre-emption rights
A special resolution will be proposed at
the Annual General Meeting in respect of
this disapplication of pre-emption rights.
Shares allotted for cash must normally first
be offered to shareholders in proportion to
their existing shareholdings. The directors
will, at the forthcoming Annual General
Meeting of the company (Resolution 9),
seek power to allot shares as if the preemption
rights contained in Section 561
of the Companies Act 2006 did not apply
up to a maximum of 10% of the company’s
issued share capital. The authority will
expire at the earlier of the conclusion
of the company’s next annual general
meeting and 15 months from the passing
of Resolution 9.
New Articles of Association
(Resolution 10)
We are also asking shareholders to
approve a number of amendments to our
articles of association primarily to reflect
the implementation of the remaining
provisions of the Companies Act 2006
in October 2009. An explanation of the
main changes between the proposed and
the existing articles of association is set
out in on page 58 of this document.
Notice of General Meetings
(Resolution 11)
The Shareholder Rights Directive was
implemented in the UK in August 2009.
One of the requirements of the Directive is
that all general meetings must be held on
21 clear days’ notice unless shareholders
agree to a shorter notice period. We are
proposing a resolution at the AGM so that
we can are able to call general meetings
(other than annual general meetings) on
14 clear days’ notice
Purchase of own Ordinary Shares
(Resolution 12)
The effect of Resolution 12 would be
to renew the directors' current authority
to make limited market purchases of the
company's ordinary shares of 10 pence
each. The power is limited to a maximum
aggregate number of 1,045,150 ordinary
shares (representing approximately 10 per
cent of the company's issued share capital
as at 16 April 2010 (being the latest
practicable date prior to publication of this
Directors' Report)). The minimum price
(exclusive of expenses) which the company
would be authorised to pay for each ordinary
share would be 10 pence (the nominal
value of each ordinary share). The maximum
price (again exclusive of expenses) which
the company would be authorised to pay
for an ordinary share is an amount equal
to the higher of (i) 105% of the average
market price for an ordinary share for the
five business days preceding any such
purchase and (ii) the higher of the last
independent trade for an ordinary share
and the highest current independent bid
for an ordinary share as derived from the
trading venue where the purchase is
carried out. The authority conferred by
Resolution 12 will expire at the conclusion of
the company's next Annual General Meeting
to be held in 2011 or 15 months from the
passing of the resolution, whichever is the
earlier. Any purchases of ordinary shares
would be made by means of market purchase
through the London Stock Exchange.
If granted, the authority would only be
exercised if, in the opinion of the directors,
to do so would result in an increase in
earnings per share or asset values per
share and would be in the best interests
of shareholders generally. In exercising the
authority to purchase ordinary shares, the
directors may treat the shares that have been
bought back as either cancelled or held as
treasury shares (shares held by the company
itself). No dividends may be paid on shares
which are held as treasury shares and no
voting rights are attached to them.
As at 16 April 2010 (being the last practicable
date prior to the publication of this Directors'
Report) the total number of options to
subscribe for new ordinary shares in the
company as at 31 December 2009 was
718,000 shares representing 6.9% of the
company’s issued share capital as at 31
December 2009. Such number of options
to subscribe for new ordinary shares would
represent approximately 6.25% of the
reduced issued share capital of the company
assuming full use of the authority to make
market purchases sought under Resolution 12
Donations
No political or charitable donations were
made during the year (2008:Nil).
Going concern
The group’s business activities, together
with the factors likely to affect its future
development are set out in the Chairman’s
Statement on the preceding pages 2 & 3,
Mining Review on pages 6 to 11. In addition
Note 21 to the financial statements includes
the group’s treasury policy, interest rate
risk, liquidity risk and hedging profile.
The group has considerable financial
resources together with long term leases with
the majority of the tenants of its property
portfolio. As a consequence, the directors
believe that the company is well placed to
manage its business risks successfully despite
the current uncertain economic outlook.
The directors have a reasonable expectation
that the company has adequate resources
to continue in operational existence for the
foreseeable future. Thus they continue to
adopt the going concern basis of accounting
in preparing the annual financial statements.
Other matters
PKF (UK) LLP has expressed its willingness
to continue in office as auditors. A proposal
will be made at the annual general meeting
for its re-appointment, and for its remuneration
to be determined by the directors.
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